Turn the bid into the budget you run
Build and compare versions, carry the approved baseline into commitments and actuals, and stop recreating the job.
Production budgeting & cost control
Control every production dollar. From first bid through wrap.
Actual turns the approved bid into the live budget for commitments, POs, invoices, actuals, approvals, and accounting backup—so you know what is spent, committed, and left while there is still time to act.
5 new budgets/month — free Unlimited production users Digital POs + cost tracking included
Know where the money went before wrap.
Compare every bid versionSee commitments before actualsKeep backup with every cost
Built for every kind of production
Different formats. The financial control each one demands.
Run AICP commercials, fast-turn creator work, series, music videos, post and VFX, or an indie feature without forcing every job through the same generic process.
Find your production workflowFrom approved bid to actuals
The approved bid becomes the budget you run.
Carry the same cost structure through vendor awards, client sign-off, POs, invoices, actuals, and accounting. No re-keying the job at every stage.
Get comparable Service Bids
Give each service company the same scope, compare private responses side by side, and bring the selected cost into the budget.
Get approval on the right version
Publish only the detail clients should see and keep every comment, change request, and decision tied to that exact version.
Turn invoices into draft POs
Extract vendor and line-item detail into a structured draft, then review cost coding and allocations before accepting it.
Tie every purchase back to the job
Create digital POs on every plan. Eligible U.S. companies using USD can issue Actual cards; Max can connect supported company cards.
Give accounting a job it can close
Keep POs, receipts, invoices, payments, and cost codes attached through wrap, with QuickBooks integration on Studio and Max.
Live budget control
Know what is committed before it becomes an actual.
See approved, committed, actual, and remaining costs against the same production structure so you can protect the plan while there is still time to change it.
- Compare bid versions and variances
- Reuse cost codes, fringes, and rate cards
- See overages and remaining funds by category
actual / budgets
Atlas LaunchProduction budget
LiveWorking budget$482,600
Committed$318,240
Remaining$164,360
CategoryBudgetActualStatus
Production staff$86,400$65,220On track
Camera$72,800$54,480On track
Locations$54,200$47,930Review
Post production$68,500$31,600On track
JS
Client approved v6Decision recorded · just now
actual / service bids
Spring campaignCamera package
3 responsesAAtlas CameraSelected$72,800Response received
NNorthlineRevised$76,450Response received
PPrism RentalsSubmitted$74,100Response received
Service Bids & client approvals
Get outside decisions out of email—and onto the right version.
Give service companies a private place to respond and clients a focused budget to review. They participate free; your working version stays protected.
Compare scope and price
Review each company’s response and revisions side by side.
Control what clients see
Publish only the detail the client should review.
Know what was approved
Keep feedback and sign-off attached to the exact version.
Less entry. Faster wrap.
Stop rebuilding cost records after the fact.
Capture vendor invoices and company-card transactions where they belong before production—or accounting—has to reconstruct them.
Auto Invoice Import
From vendor invoice to review-ready PO.
Actual extracts vendor, amount, and line-item detail into a draft your team reviews and confirms.
actual / auto invoice import
InvoiceNorthline RentalsINV-1048 · Net 30
Total$12,480
Reading invoice
Draft PO#1048
Ready to review- Vendor
- Northline Rentals
- Cost code
- 3200 · Camera
- Amount
- $12,480.00
Actual Max
Put supported company-card spend on the production.
Connect supported company cards and assign each purchase to the right job and cost category.
actual / payment cards
Company card
•••• •••• •••• 4821CardholderAtlas ProductionsValid thru08/29
Connected to ActualA
Atlas CameraCamera
$3,840.00AssignedC
City Stage Co.Locations
$1,260.00AssignedN
NorthlineProduction
$742.18AssignedPlans that scale with the operation
Start free. Add control as the work gets bigger.
Every plan includes core bid building, budgets, digital POs, and unlimited production users. Actual Issuing and Actual ACH vendor payments separately require an eligible U.S. company with a USD base currency.
Compare plans and limitsPaid plans are billed monthly in USD and available in countries Actual has enabled. Companies elsewhere can use an available free plan while eligibility is reviewed. Taxes and currency-conversion fees may apply.
Trusted in the production office
Less admin during the job. A cleaner handoff at wrap.
“Working with Actual enables commercial production teams to work more efficiently and in real time. As a PM, I can now think less about tedious tasks and focus on the big-picture success of the job.
“Actual brought a new level of visibility to our jobs. Issuing ACH vendor payments directly from POs streamlined our wrap process and transformed how our team works.
Start with your next production
Build the bid free. Keep the same budget through wrap.
Create up to five new budgets each month, add unlimited production users, and issue digital POs on the free plan.